Mortgage Indexing & Data Extraction Services

MetaSource’s mortgage data capture process allows for the recognition and indexing of the mortgage document package. In addition, data from the documents can be extracted for use in other processes. Sometimes that data extraction might be as simple as extracting dates from key documents (like disclosures) or as complex as extracting hundreds of fields to send to the LOS, the Servicing platform, or to use for data integrity reconciliations. We have the experience and software to ensure the highest level of accuracy, quickly:

  • Technology: MetaSource uses Symmetri and other document scanning, capture and optical character recognition (OCR) software; we also sell this software to clients that want to perform indexing and data extraction in-house
  • Process: Our content and data capture process is used for 450+ mortgage clients
  • People: Our mortgage experts perform the manual edit repair component of indexing and data extraction using our “key, key, compare” process and quality control

A key to success for MetaSource is that our process uses a single document classification taxonomy – MetaClass – that we map to our client’s document classification list. With MetaClass, we teach our technology and people a single taxonomy that delivers exceptional results for every one of our mortgage clients.

Automated OCR & Manual Data Capture

The indexing and data extraction process is automated using leading OCR software whenever possible but data may need to be manually entered based on document type and quality. Where manual data capture and repair is used, our experienced mortgage staff of 600 team members perform the manual entry using a process known as key, key, compare to ensure the highest degree of accuracy.

  • OCR: automatically extracts machine-readable text from documents – where the accuracy is not high enough, the information must be manually captured
  • Barcodes: read during scanning, barcodes automatically, cost-effectively and quickly capture key index information such as document type or loan number
  • Key, Key, Compare: the highest accuracy manual data capture process available, the data is keyed by two different people; in the event of a discrepancy, the third operator is prompted to resolve the discrepancy

Bridging Mortgage POS & LOS

Do you need to bridge the gap between mortgage point-of-sale (POS) platforms and loan origination systems (LOS) platforms so that documents and data can be automatically processed, validated and stored for execution of underwriting and closing? If so, learn more about Symmetri here.

Contact us to learn more about our mortgage indexing and data extraction services

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